Issues with Indian Passport renewal via VFS Global

you can try like below.

Hi, I was going through the checklist for “VALID STATUS IN THE USA” and what does “NOTE” highlighted " obtain prior approval from the Embassy/Consulate" below means?

VALID STATUS IN THE USA: Please submit the below documents as applicable, in Color – copy & Notarized (with Stamp and Notary signature;

    • Valid Green Card,
    • Valid Visa,
    • Valid I-797A Approval Notice,
    • Valid Work permit/Study Permit, OR
    • Recently expired Visa or I-797A Approval notice together with I-797C Receipt Notice for filing of a request for extension before the expiry of Visa or I-797A.


Note: If the visa status is pending, please obtain prior approval from the Embassy/Consulate.


Question: One NOTARY covering letter is fine for all 4-doucments?

I have gone to bank today for NOTARY of 4-documents.

  • Change of appearance
  • Address proof (DMV license copy)
  • I797A valid visa copy
  • Passport copy

But the NOTARY officer only gave me one COVERING letter with mentioning of 4- documents: “Change of appearance and others” notarized.
Is that fine, will the VFS accept this format? Will they be okay … with ONE covering letter with “others” as all the remaining three documents notarized?
Should I request for a separate covering letter for each document?

If somebody has gone through the stage, could you please let me know your thoughts?


I am having issues with shipping options.

1 - when I select “VFS offered courier option”, I am getting a pop up saying “VFS offered courier service can only be availed if online mode of payment is selected”. Any suggestion on which shipping to take?

2 - Then I have selected “I will use my own courier label”, but it is asking “Incoming” and “Outgoing” courier labels. To create courier label, I need to know the San Francisco VFS ADDRESS for passport renewal documents. I am seeing San francisco Visa application address, will that be same for passport related documents too>?
Can anyone confirm this is the correct address -

  1. My 5 year old daugter’s passport is expiring december 9th. I think I need to do Tatkal option because of the delay due to CKGS to VFS change and the ongoing struggles in VFS website. Is there any special requirement for Tatkal application?

Appreciate any help on this. Thank you!

Hi, what is the link for the self-sworn affidavit in the checklist? It currently says “Self-Sworn Affidavit: This is to confirm that I have been/have not been (select whichever is correct) residing
outside India continuously for more than five years.”.
Should I mark it right there on the checklist or is it some separate form?

Complete list of documents with what needs notary and what not including self sworn affidavit.

  1. Create Change in Appearance Affidavit Online
  2. Create Self Sworn Affidavit Online
  3. Create Annexure E affidavit online
1 Like


VFS has been quite frustrating. Cant get to the FEDEX payment page. To create UPS labels, you need to know their mailing address.
If someone has been fortunate to get through the process, please share address of VFS NY centre.

NY Address

1 Like

Thanks for your help, Thanmayisri! I have been writing to VFS since past week with no luck! You guys here are awesome!

Has anyone managed to get to the payment site with NY centre. I tried typing my name and address with no spaces as someone here had suggested, but it didnot work for me :frowning:

the default shipping service has some issue… i used my own shipping label (UPS) .

Tharun, what kind of UPS envelopes did you use for the outgoing and return packages?
I was wondering how to fit in the return envelope in the package. Did you fold it and put it in?

the return label attached to the A4 and folded it and kept inside my packet. I preferred to walk-in ups store to get the labels prepared.

1 Like

I have sent my application to VFS NY using fedex on 11/11 and it was received by them on 11/12 according to the fedex tracking. I haven’t received email confirmation yet. Is anyone in the same boat? How long it takes generally to receive the confirmation email?

Hi, I shipped documents on 14th Nov and it was delivered an hour ago today as per FEDEX tracking, however DID NOT get any text message or an email confirmation from VFS ICAC till now. Did anyone has any updates or information on the next steps after we ship documents?

Usually you get confirmation email next day after it was received by VFS.

If the H4 extension(minor 5 years) is in progress, do we need to get an approval letter from the Embassy / Consulate before applying passport re issuance?

I also see it mentioned in the checklist

Can anyone please help me with the info?

Has anyone faced issues tracking the application status via
i have tried using my Govt. Reference number as well as the VFS reference .

i am getting invalid inputs response in both cases

1 Like

not sure about that however, they asked me to provide a notarised annexure D form for my kids<5 passport renewal. I don’t think that they mentioned anything about notarising ANNEXURE D in the checklist.

We are awaiting the following documents


it is given in this site not in their VFS. so ensure that doc is notarized

1 Like

I am in same boat. My application was received by them on 11/12 and yet I am unable to track the application using either of the numbers. When did you send the application?